Office rental - our process

OUR APPROACH 1. The Process CBRE Thailand has a 4-stage approach to any office leasing programme:   Stage 1: Needs Analysis Select the team Review current situation Define requirements & objectives Set the strategy Project schedule Stage 2: Options Search Analysis Review the market Survey suitable alternatives Tour, inspect & review (CBRE Thailand Matrix Analysis – to identify the shortlisted alternatives) Request for proposals (RFP) Shortlist the alternatives Stage 3: Negotiation  Review responses to RFP Review buildings’ technical specifications Counter proposals Letter of intent Estimate total occupation cost – to help the clients make comparisons Stage 4: Documentation Review contract Prepare contract Contract execution 2. New Office Leases Our expertise is in finding office space in Bangkok for tenants. Whatever the size required, we can find the best options that match your needs. This may range from temporary start-up accommodation in a serviced office, to the most complex office requirements of multinationals which may need premises in single or multiple locations. Our team works closely with companies to analyze their office needs in terms of size (including future growth) and location, while taking consideration of technical specifications and special requirements such as 24-hour air-conditioning and emergency power supply. We undertake a needs analysis on behalf of our clients, enabling them to establish key decision-making criteria. Then, using matrix analysis methods, we analyze all of the available options that could match these criteria, empowering clients by providing all necessary information to make the best decisions. This allows them to shortlist the most suitable offices, which our team then takes them to inspect. After obtaining initial rental terms from landlords, we carry out a local cost analysis, including not only rental but also ongoing occupation costs, which we analyze in order to advise on negotiating strategies. Once suitable office premises have been selected, our team works with the client on shortlisted options until the actual signature of the offer letter, liaising with the client’s legal advisers to finalize all terms and conditions. Thus, tenants benefit from our totally transparent process of finding offices which best match their technical and financial requirements. 3. Office Lease Renewals CBRE Thailand also represents tenants in negotiations with landlords on the renewal of their office leases by comparing the landlord’s offer with market rentals available in alternative comparable office buildings. We produce final analyses to allow a tenant to decide on relocation and determine the negotiation strategy. Modern business needs to be flexible and, with mergers and acquisitions and fast growth sectors, we understand that the space needs of companies sometimes change during the term of their office lease. We can advise tenants on strategies and options in negotiating with landlords for expansion and contraction.